Frequently Asked Questions

Wondering where to send payment or what the board is doing?

We have put together a list of common questions and answers.

Why were liens placed on properties?

In 2015, the Eagle Ridge Property Owners Association Board of Directors voted to file liens against all homes with past due assessments. At this time, there were many properties with assessments that had not been paid for several years. We had made several attempts to collect these assessments and the subdivisions restrictions provided only one course of action, placing liens against the properties. We later learned that a few properties which were only one year past due were also subject to those liens. Although this action resulted in the collection of all past due assessments, the Board determined that it was overly aggressive to file a lien against properties which were only one year past due. The Board then voted unanimously to restrain from filing liens against such properties and to reserve that course of action for more egregious offenses. Per this decision, the penalty for failing to pay assessments for a single year will be limited to an addition of 10% interest on the outstanding balance. Failure to pay assessments for two years or more may still result in the filing of a lien against the offending property.

Although the Board is legally obligated to uphold subdivision restrictions and empowered to file liens against properties in violation of any POA restriction, doing so for missing one year’s assessments is simply not neighborly. We assure you this will not happen in the future.

What has the Property Owners Association done?

Each year, the board fields many questions, complaints, and concerns from Eagle Ridge property owners. We respond to many requests for trustee letters, vote on property owner architectural proposals, and remedy subdivision restriction violations. We close each fiscal year with a financial audit and tax filings, and publish an annual Treasurer's Report. In addition to regular business, the board identifies priorities and carries out planned improvements.

2018

  • Designed new monument to be erected at Jeremiah entrance to subdivision
  • Created and mailed subdivision newsletter to all property owners
  • Conducted fence line and common ground maintenance
  • Conducted major cleanup of retention pond
  • Researched process for updating Eagle Ridge restrictions

2017

  • Developed "welcome" postcard to send to all new property owners.
  • Surveyed South common ground
  • Installed no trespassing signs and purple paint on South common ground
  • Coordinated subdivision yard sale
  • Conducted fence line and common ground maintenance
  • Did not hold annual open meeting for all Eagle Ridge property owners, made regular monthly meetings open

2016

  • Surveyed West common ground
  • Installed no trespassing signs and purple paint on West common ground
  • Established PO Box to send assessment payments and written communications to the board
  • Developed new letter templates to be sent to property owners with unpaid assessments
  • Created and mailed subdivision newsletter to all property owners
  • Expanded board membership to include representatives from every street in Eagle Ridge
  • Hosted volunteer meeting to recruit additional members of the board
  • Held an open meeting for all Eagle Ridge property owners (no attendees)

2015

  • Gate installed on Ameren power line easement to prevent ATV trespassing
  • East common ground fencing installed to prevent ATV trespassing
  • Installed guard rail along Jeremiah Blvd sidewalk to improve safety
  • Published Board Member Responsibilities Chart to clarify the role of each position
  • Launched Eagle Ridge subdivision on Nextdoor.com and invited neighbors to join the social site
  • Filed liens against properties for collection of past due assessments
  • Held an open meeting for all Eagle Ridge property owners

2014

  • Removed dilapidated house at the top of Jeremiah (now the Mercy clinic is built on it)
  • Cleaned up vacant lot at bottom of Jeremiah (now a new house is built on it)
  • Constructed sidewalk on common ground and replaced several broken slabs throughout subdivision
  • Launched a newly maintained and redesigned subdivision website
  • Communications manager position created to help improve correspondence to and from Eagle Ridge Property Owners Association (POA)
  • Created a POA email account and linked it with directors' email accounts for more efficient communication
  • Digitized neighborhood account information
  • Retained an attorney
  • Held an open meeting for all Eagle Ridge property owners

What else are you planning to do?

Here are some of the things we have planned for the near future:

  • Erect an entrance monument at the entrance to Jeremiah Blvd.
  • Propose changes to subdivision restrictions related to rental properties and obtain property owner votes
  • Hold an open subdivision meeting for all property owners in Eagle Ridge
  • Continue to address and correct restriction violations in order to keep peace and instill neighborhood pride

How much are my annual property owner assessments?

Assessments are $50 annually.  Please contact us if you have questions about your current balance.

How should I submit payment?

Please mail check or money order, made payable to Eagle Ridge Subdivision POA, to PO Box 882, Hillsboro, MO  63050.

When are my assessments due?

Property owners assessments become due on January 1 of each year.  You are given until December 31 to pay before assessments are considered "Past Due".

Why don't you send a bill?

Property owners are responsible for paying assessments each year without receiving a bill.  We have recently started sending out letters to remind property owners of their obligation.

What are the penalties for non-payment?

According to our subdivision restrictions, assessments that become past due will be charged 10% interest, compounded annually.  Failure to remedy a past due balance will result in further legal action.  We sincerely hope it will never come to that.

 

Didn't find the answer to your question?

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